Present: Buddy Atkins, George Brooke, Molly Brown, John Burleson, Jay Crawford, The Rev. Thomas Crittenden, Roger Crockett, Susan Cross, Dick Rathmell, Woody Sadler, Gretchen Walden, Gail Dick (Clerk)

Guests: Bob de Maria, Interim Clerk

Opening:  The Rev. Thomas Crittenden called the meeting to order at 5:04 pm.

Worship:  The Rev. Mr. Crittenden celebrated a Eucharist Service and John Burleson read the Gospel. The Rev. Mr. Crittenden turned the meeting over to the Junior Warden.

Minutes:  George asked for approval of the minutes from the January retreat. The minutes were approved (10-0-0)

• George circulated a sign-up sheet for Worship and snacks.

Finance Committee (Woody Sadler)

• Woody made a motion on behalf of the committee that the Music Instruments fund and the George Roth Music Fund be combined into the George Roth Music Fund.  Passed (10-0-0)
• George will send a letter to George Roth informing him of the change.
• Woody noted that at the last meeting of the committee that they wish to rename the Bishop Powell Fund The Bishop’s Fund. (no discussion)
• Woody made a motion on behalf of the committee that the Vestry approve the expenditure of $1,688.95 to purchase a new computer for Sharon Massie. Motion approved (10-0-0)
• Woody presented the Finance Committee report from Anna Crocket concerning the 2008 budget. (see attached report)

Property Committee (John Burleson)

• John noted the addition of the new air conditioning units installed in the Parish Hall.

•  The Rev. Mr. Crittenden noted that he had a heating technician look at the thermostat in the rear of the Sanctuary and he discovered a small hole in the wall allowing outside air in that caused the thermostat to read incorrectly. The hole was patched and the thermostat is working properly.

Worship Committee (George Brooke)

•  George presented the minutes on behalf of Elizabeth Harralson.

Wardens’ Comments and Old Business

• George noted that Barbara Luton has agreed to be the new head of the Stewardship committee.

• The Vestry minutes will be printed in the Cross and Crown and posted in the rear of the Church.

•  George reviewed the minutes from the Vestry Retreat and discussed the assignments noting that Bob Glidden had asked Lynda and Bob de Maria to head up publicity for the Parish and they have agreed.

•  George noted that the Wardens and the Rector wish to form an ad-hoc committee to work with the Property Committee in dealing with the possible use of the undercroft. Some suggestions have been made for the space (Music Room, a Conference Room and a Vesting area)

• The Rev. Mr. Crittenden addressed the present Conference Room, noting that it is quite crowded. George noted that in the past it had been the Rector’s office and study but that the Rev. Mr. Cox moved to the present Rector’s office and study.
• The Rev. Mr. Crittenden noted that new office space will be required if the Parish employs an additional priest.
• George noted that in the old kitchen area in the undercroft there was an old unused boiler. The question of the possibility of asbestos in the area was raised. John Burleson noted that a previous Vestry, prior to the allocation of the space for Yellow Brick Road, had any asbestos encapsulated.
• After discussion it was decided that the Rector and the Wardens will report on the development of the plan for the undercroft.
• Molly Brown will head up initiatives for the “Greening” of the church and parish house. Molly reported that she attended a workshop at the Diocesan council and she and Elizabeth Harralson had attended a “Greening” workshop at Lexington Presbyterian following council. Molly and others will meet with the Rector to organize the thinking.
• George noted that the senior warden had discussed the formation of a Legacy Society for anyone who has included RE Lee church in their estate planning. The Rev. Mr. Crittenden noted that this committee is vital in order to provide for future upkeep of the church building and Sanctuary.
• The Rev. Mr. Crittenden noted that Gail Dick will soon begin her new job as Parish office and Vestry clerk. He thanked her.
• The Rev. Mr. Crittenden noted that his computer was down and he was not able to send or receive e-mail. His family was settling in nicely. Their daughter was performing in an upcoming ballet recital. Their older son was competing on the Rockbridge High School Tennis team and his younger son was playing basketball.
• He also noted that he and Christi had gone to Tallahassee to do some work on their house. They had not yet sold the house but they remain hopeful.

Roger Crockett closed the meeting with a prayer.

The Meeting adjourned at 6:23 pm.

Submitted
Robert J. de Maria, Interim Clerk

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